FREEDOM OF INFORMATION ACT ANNUAL REPORT
FOIA Data Submission Form for Treasury Bureaus
Fiscal Year 2005
(Oct. 1, 2004-Sept. 30, 2005)
The response time for FOIA requests ranged from one day to 15 days.
The most common reason why requests for records could not be granted were: (1) records requested contain information of a personal privacy nature, pursuant to Title 5, U.S.C., Section 552(b)(6); and (2) records requested were records containing personal information in law enforcement records, Title 5, U.S.C., Section 552(b)(7)(c).
|(b)(1) _____||(b)(6) __9__||(b)(7)(E) ____|
|(b)(2) __2__||(b)(7)(A) _____||(b)(7)(F) _____|
|(b)(3) __1___||(b)(7)(B) _____||(b)(8) _____|
|(b)(4) __3__||(b)(7)(C) __4__||(b)(9) _____|
|(b)(5) __3__||(b)(7)(D) _____|
|(b)(1) _____||(b)(6) _____||(b)(7)(E) _____|
|(b)(2) _____||(b)(7)(A) _____||(b)(7)(F) _____|
|(b)(3) _____||(b)(7)(B) _____||(b)(8) _____|
|(b)(4) _____||(b)(7)(C) _____||(b)(9) _____|
|(b)(5) _____||(b)(7)(D) _____|
(According to DOJ instructions, report here the number of expedited processing requests received and the number processed. Also report any other items that need more detail or clarification.)
In completing this part regarding staffing levels related to FOIA/PA matters, you should be careful to pay full attention to Line 2 as well as Line 1. Line 1 simply asks for the number of personnel who are involved in FOIA/PA matters full-time. Line 2 asks for the number of personnel who have only part-time or occasional FOIA duties (even if merely sporadic), expressed in total numbers of work-years. For example, if your bureau had four employees working full-time on FOIA matters and three employees with part-time FOIA responsibilities, it would simply specify "4" on Line l.
To complete Line 2, however, you would have to determine, and then total, the individual work-year percentages for the three employees working on FOIA matters only part-time. If the first employee devoted an estimated 10 percent of her time to the FOIA, the second employee 30 percent of his time, and the third employee 15 percent of her time, then that would total 55 percent of a work-year. So for Line 2, you would enter ".55 work-years." Your entry for Line 3 would be "4.55 work-years." You will arrive at a figure for Line 3 by adding the number in Line 1 to the number (which could be zero) in Line 2.
In filling out this part, you are asked to provide three figures, based upon your bureau's best ability to calculate the costs of your FOIA activities. Line 1 seeks the total costs of FOIA-processing activities, including appeals. In completing it, you are asked to include the costs of your bureau's staffs "and all resources" that are devoted to these activities. To arrive at a comprehensive figure for this, your bureau must do its best to estimate the costs of these resources -- which may include such items as photocopying, postage, data-processing services, and other items of overhead that are reasonably allocable to your bureau's FOIA operations.
For Line 2, bureaus are likewise asked to provide estimates of the costs of their litigation-related FOIA activities. Such estimates should take into account the full range of the bureau's efforts that are undertaken in support of a FOIA litigation case, including attorney coordination with declarants, additional subject-matter experts, and other bureau program personnel.
Additional resources are needed from the Mint’s Office of the Chief Information Officer in order to comply with E-FOIA mandates.
If a continual FOIA backlog exists in your bureau because of a lack of FOIA resources, you are encouraged to include a statement here.