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I. LIST OF MAJOR INFORMATION SYSTEMS
  1. DIE INFORMATION SYSTEM (DIS)
  2. DOCUMENTUM
  3. FREEDOM OF INFORMATION TRACKING SYSTEM (FITS)
  4. HEAT
  5. AUTOMATED DATA COLLECTION SYSTEM (ADCS)
  6. MAXIMO
  7. PEOPLESOFT ERP
II. MAJOR INFORMATION SYSTEMS AND APPLICATION DESCRIPTIONS
  1. Die Information System (DIS)

    The Die Information System (DIS) is a custom application written in Visual Basic with an Oracle database to track the manufacturing, shipping, utilization, and refurbishing of all dies produced by the U.S. Mint. It provides die accountability, die life statistics, coin press statistics, and die inventory data. DIS is installed on the Mint's network, and is used by multiple users at several Mint field sites. DIS is a standalone application.

  2. Documentum

    The Documentum Electronic Document Management System is a document management system, which allows the Mint to access, control, review, update, and distribute documents Mint-wide. It features a common, enterprise-scalable repository that captures knowledge, validates its accuracy, and makes knowledge available according to Mint policies.

  3. Freedom of Information Tracking System (FITS)

    The Freedom of Information Tracking System (FITS) was developed by the U.S. Mint to manage Freedom of Information Act (FOIA) and Privacy Act requests. FITS is installed on the Mint's network, but is used by only one user, and does not interface with any other systems. FITS is a standalone application.

  4. HEAT

    HEAT is a COTS call management system. It is primarily used to log, track, route, and forward customer requests for information technology hardware and software, and maintenance service. HEAT interfaces with the MS-Outlook e-mail message program.

  5. Automated Data Collection System (ADCS)

    System in use by the Mint's Circulating Strategic Business Unit that utilizes handheld (RF technology) and fixed barcode scanners/readers to enter data for capturing actual hours, completion quantities, scrap, item transfers, manual/system cycle counts and purchase order receipts.

  6. Maximo

    Computerized Maintenance Management System (CMMS) used by the Mint for conducting plant floor production equipment and building maintenance (both repair work and preventive maintenance.) Also used for tracking associated inventory/spare part items, reporting labor/material costs tied to equipment, and creating maintenance/repair purchase requisitions.

  7. PeopleSoft ERP

    The Enterprise Resource Planning System is an integrated suite of enterprise applications that provides functionality for financial management, distribution and manufacturing. PeopleSoft Financials focuses on the operational and management aspects of accounting and facilitates the analysis of this information across departments and business units. PeopleSoft Manufacturing and Distribution helps to align procurement, inventory processes and policies with the operations of key external suppliers and customers by converting customer demand into supply actions and allowing the Mint to respond to changes in customer demand, providing flexibility in the assembly of customer orders through continuous improvement programs. Combined, these systems provide an accurate view of existing inventories and also project future supplies, based on master production schedules and plans.

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