CALL FOR ARTISTS

SEEKING ARTISTS TO CREATE UNITED STATES COIN AND MEDAL DESIGNS

The application period for the United States Mint Artistic Infusion Program (AIP) is now closed.

Become a part of history… The designs on United States coins and medals are more than simple illustrations on small metal discs: they are expressions of the values, aspirations, and shared heritage of our Nation. They serve as illustrations to the world of the essence and story of America.

Questions and Answers

Answers to questions submitted via CallForArtists@usmint.treas.gov are posted here.

Eligibility

Q1: I’m an illustrator and graphic designer, living in Australia, and would love to be able to contribute. Would this be possible?

A1: An artist who meets all requirements detailed in the Terms and Conditions, including being a United States citizen, is eligible for the Artistic Infusion Program regardless of where he or she lives.

Q2: Can an artist who does not live in the United States apply to the Artistic Infusion Program?

A2: Please see answer A1 above.

Q3: I am a Canadian citizen but a permanent US resident with a green card. Is it necessary to be an American Citizen to apply to this program?

A3: An applicant must be a United States citizen to be eligible for the Artistic Infusion Program.

Q4: Are legal permanent residents (“green card” holders) in the process of obtaining citizenship by naturalization eligible to apply?

A4: Please see answer A3.

Q5: Will you allow someone to enter who does not meet every art requirement? I’ve been an art teacher but not for 5 years. I studied art, but I did not receive a degree. I have sold my art, but I have not sold any recently.

A5: No, applicants must meet all requirements detailed in the Terms and Conditions.

Q6: How stringent are the requirements for artists being considered in the AIP? What if an artist does not frequently sale artwork or have pieces displayed?

A6: Please see answer A5 above.

Q6.1: My daughter applied for this program.. (I found this program on art website). She began working as an artist by illustrating two books while in High School. Her art teacher recommend her to the author and the book currently and actively still sells on Amazon. She illustrated 2 books. She is currently finishing her college degree and will be graduating this spring with Degree in BFA. My question because we read the terms together and just want to make sure we understand correctly.. Is she is eligible? Since 15 she has worked as an illustrator (over 5 years and is a junior member of the Society of Illustrators in New york city.

A6.1: As noted in the answers above, all applicants must meet all requirements detailed in the Terms and Conditions, specifically the requirement that all applicants be established professional artists. Your daughter will qualify if she is over 18 years of age, has at least five years of relevant work experience or has received specialized training in her artistic field such as a degree or certification, derives a portion of her individual earned income from her art or areas related to her art, has experience in digital art techniques, software and technology (e.g. Photoshop, Illustrator, Wacom tablets), and has a professional portfolio that includes published or publicly displayed art. If she has a question about a specific requirement, she is welcome to submit a more tailored question. Ultimately, the contracting officer will make a determination on eligibility.

Requirement to Use the Application Form

Q7: Can I submit my application via email?

A7: No, all applications must be submitted via the United States Mint’s website at https://www.usmint.gov/learn/artists/call-for-artists/application.

Q8: I was trying to submit the images as specified in your website, but really is difficult to submit them, simply the system is dead, don’t do nothing when I click the submit button. Here below I’m attaching the images. I would appreciate if you can accept them or give me some feedback related to the situation that the web don’t recognize when I click the Button of Submit.

A8: Please see answer A7 above. The United States Mint recommends resubmitting your application, checking the form to be sure all required information is included, and the file restrictions noted in answer A9 below are met.

I’m Having Technical Issues Uploading Images…

Q9: I’ve chosen 10 images to submit and filled out the form. When I hit “Submit” I get the red lettered message “Please submit a gif, jpg, jpeg, or png file”. The images that I’ve select are all jpgs. What can we do about this?

A9: Additional restrictions were discovered within the system. The full file type restrictions are as follows:

File names may only contain letters, numbers, underscores, and dashes. Spaces, special characters, and multiple dots ‘.’ will prevent both your file from uploading and your application from being submitted. Accepted file types are .gif, .jpg, .jpeg, and .png. Maximum size limit for each individual file is 20 MB.

Q10: The image files I have selected to upload meet the requirements listed – they do not exceed 20 MB in size, are all acceptable file types, and do not contain multiple dots/periods. Why won’t my image files upload?

A10: Please see answer A9 above.

Q11: I am applying to this call and my application will not upload. Is the 20 MB limit the total of all the images or each?

A11: 20 MB is the size limit for each individual image. If your files are not over the size limit, please be sure that they meet the other requirements listed in answer A9 above.

Q12: Last Saturday 9/8 I was attempting to submit/upload my 10 images thru the portal on the website. For some reason the images would not upload. In red type, on each file submission, it read “Please upload jpg, jpeg, etc., etc” as if my file formats were incorrect. All the images are Adobe Photoshop jpegs. Is there a glitch or something else preventing these images from uploading properly? When should I try to upload again?

A12: Additional restrictions were discovered within the system. Please see answer A9 above for full file requirements. The United States Mint recommends that you try submitting your application at your earliest convenience.

Q13: I am having issues with the AIP application (the form will not submit) and wanted to check and see if I can submit it another way. Is it possible for me to email my application instead?

A13: The United States Mint recommends resubmitting your application, checking the form to be sure all required information is included, and the file restrictions noted in answer A9 are met. As noted in A7, all applications must be submitted via the United States Mint’s website at https://www.usmint.gov/learn/artists/call-for-artists/application. There are no alternative methods to apply.

Q13.1: I just tried to upload an application with 10 images of artwork… and it appears to have stalled, after about a half hour of uploading. The “Submit Form” button is greyed out and when I click on it, nothing happens. Shall I start all over? Please advise. By the way, I followed the instructions exactly, and had none of the banished characters in my file names. All file types were correct, and under the 20 MB limit.

A13.1: Applications received by the system generate a confirmation web page and send the email address provided a confirmation email. Both will contain a confirmation number unique to your application. If you have not seen either, the system has not received your application. The United States Mint recommends resubmitting your application.

What’s Next…

Q14: Who decides which applicants will be invited to join the Artistic Infusion Program?

A14: A Technical Evaluation Panel, comprised of subject matter experts that will include representatives from the U.S. Commission of Fine Arts, the Citizens Coinage Advisory Committee, and the Mint’s staff, to include, in-house sculptor/engravers, will review and evaluate applicant’s work samples and demonstration designs against established criteria. Artists will be awarded AIP contracts based on Technical Evaluation Panel recommendations.

Anonymity

Q15: For those of us who are currently AIP Designers, is it acceptable to submit the artwork that we have been producing for the United States Mint for contracted assignments, even if we remove design number and identification? It seems that, especially when our designs have been minted, the designs themselves would reveal who we are. Do you prefer more anonymous works?

A15: It is acceptable to submit works that are closely associated with you as an artist, as long as you anonymize your work samples by removing or obscuring your name or initials that may appear on the work, including the file name.

Q16: I am interested in submitting some of my works for consideration but I wanted to first ask about the requirement to remove identifying information. This seems like an odd request to me, so I am writing to ask “why”?

A16: Work samples are anonymized to help keep the focus on the artistic merit of the portfolio during evaluations.

Q17: I realized after the fact that one of my image files has my last name in the filename. Is it possible to remove that file or replace it so that my application is not rejected?

A17: The United States Mint may make minor adjustments to files as needed for anonymity. If an application is rejected during the application period, the applicant will be notified so they may resubmit their application.

Q18: I have a question referring to the following line: “Please ensure that NO identifiable information (e.g., name, artist mark, email address) is included in any of your image files and filenames.” Does that include signatures within original artwork?

A18: Yes, signatures are identifiable information. Please take steps to remove or blur these identifying marks on the uploaded images.

Q19: The guidelines request that “NO identifiable information (e.g., name, artist mark, email address) is included in any of your image files and filenames.” I understand that I am required to remove my name/signature from all of my samples of work that I submit – Do I also need to remove any logo’s or names of companies who I’ve created work for that are included in the illustrated designs that I’ve created, or is this request only specific to removing the artists identification?

For example: If I wanted to submit an illustration that I created for McDonald’s, would I need to remove McDonald’s logo name from the image? Or is it okay to leave it?

A19: It is not a problem if your work samples include logos or company names that do not identify you as the artist.

Current Artistic Infusion Program Artists

Q20: I am a current AIP artist. Just wanted to ask if I should/need to go the Mint website and formally apply for the Artistic Infusion Program Call for Artist.

A20: Anyone who wishes to participate in this Call for Artists must submit an application via the United States Mint’s website at https://www.usmint.gov/learn/artists/call-for-artists/application. Most current AIP contracts have remaining option years through 2020 that the Mint may exercise at its discretion. As such, you do not have to participate in this Call in order to continue to work under your existing contract’s option years, if offered. However, because the next AIP Call for Artists may not occur until 2024, if you elect not to participate in this Call you risk having a gap in your contract to design for United States coins and medals. If you apply for this Call and are not offered a new AIP contract, you may continue to work under your existing contract until it expires, and you may, of course, apply to future Calls after a gap in participation in the AIP.

Q21: I just wanted to know if there are any restrictions on what current AIP artists can submit for the current “Call”? Can we submit images that we have done for the mint over the last few years?

A21: Yes, you may submit work sample images that you created for the United States Mint. Work samples should be representative of your work as an artist. As discussed in Q15, please anonymize your work samples by removing or obscuring your name or initials that may appear on the work, including the file name.

Q22: I’m planning to (re)apply to the AIP program via the current call for artists, and I believe I need to request permission from the US Mint to use a few of the Mint’s coin images in my application.

Secondly, would you be able to tell me if it seems reasonable for me to include both the obverse and reverse of one coin/medal for one of the ten allowed images in the AIP application, or if each side of a coin/medal would need to count as a separate image?

A22: Permission is not required to use line art images that were created for the United States Mint as part of your application. Images of the coins or medals created from line art should not be used.

It is acceptable to include the obverse and reverse line art of a coin or medal as a single composition.

Q23: As a current member of the AIP, the samples of work I wish to submit are designs that have been selected for a coin or medal. These samples, therefore may inadvertently reveal my identity to an evaluator even though they lack my initials or other identifying mark. Given this concern, will these samples still be acceptable as part of my application?

A23: Yes, these samples will be acceptable. Please review Q&A 21 for additional guidance.

Q23.1: In sending our new portfolio to the AIP call for artists, is it alright to include a design that was not selected? Or, a design before coinability issues were addressed?

A23.1: Submitted images should be samples of your work as an artist, and can include designs that haven’t been selected or edited for use on coins or medals. Guidance on work samples can be found under Section L.2 of the Terms and Conditions.

Work Sample Ownership

Q24: Will the five to ten images on the application for AIP’s be considered United States Mint property once submitted?

A24: No, the five to ten images uploaded as work samples will not be considered United States Mint property once submitted, unless they are already currently United States Mint property.

Q25: I’m one of the artists that worked on the Apollo coin. As one example of my work, in addition to others I’d submit, I’d like to show my work on the Apollo coin. The problem is, I realize I don’t own the work- all renderings, sketches, ideas, etc. are now property of the Mint, per the agreement. Is there a way to get permission to show my final rendering as an example for the AIP?

A25: Permission is not required to use line art images that were created for the United States Mint as part of your application.

Application Confirmation

Q26: I submitted my application for the Artistic Infusion Program. Google Chrome took a while to send it but there was no confirmation that it actually was sent. Can you tell me, please, if my application was received?

A26: Applications received by the system generate a confirmation web page and send the email address provided a confirmation email. Both will contain a confirmation number unique to your application. If you have not seen either, the system has not received your application. The United States Mint recommends resubmitting your application.

Q27: I recently tried to submit my application for your call for artists. I’m not quite sure that it went through properly – could you let me know if you have successfully received the application and pictures from me?

A27: Please see answer 26 above. If you have received a confirmation email there is no need to resubmit your application. If there is an issue with your application the United States Mint will contact you.

Q28: Upon submission of my application for the AIP program, I receive an “Invalid Submission” notification, in red text, at the top of the webpage. I am unsure what it is that is invalid; I have reviewed the submission guidelines multiple times – as well as filled out the web-form multiple times – and believe that all my application content was submitted accurately. Is it possible to confirm whether my submission has gone through, or is there any alternative method of applying?

A28: Please see answer A26 above for more information regarding application confirmations. If you have not received confirmation, the United States Mint recommends resubmitting your application, checking the form to be sure all required information is included, and the file restrictions noted in answer A9 are met. All applications must be submitted via the United States Mint’s website at https://www.usmint.gov/learn/artists/call-for-artists/application. There are no alternative methods to apply.

Q29: After submitting my AIP application I then saw a screen confirming my application with my application number. The confirming email sent to me has no message or application confirmation number. Do I need to resubmit my materials?

A29: If you do not have an application confirmation number as described in A26, please resubmit your application using an alternate email address. If this creates a duplicate application, your former application will be invalidated once your resubmitted application is received.

Questions about the Terms and Conditions

Q30: L.5 Contract Award states the United States Mint may… accept other than the lowest offer and states …each initial offer should contain the offeror’s best terms from a cost or price and technical standpoint. Am I to set the terms and price for my work? I thought each project/design had a set fee determined by the US Mint.

A30: Please see the updated version of Clause L.5 Contract Award on the terms and conditions page. The United States Mint has set the price and the terms. Requests to change pricing and terms will not be accepted.

Q31: D.1 Packaging states the contractor is responsible for properly packaging all shipments… What does the contractor ship? Aren’t the designs sent electronically?

A31: Yes, most deliveries are electronic. In the event where something needs to be shipped under this contract, this clause will apply.

Q32: How long do the AIP contracts run for?

A32: Section F.2 CONTRACT TERM (JAN 1996) CLAUSE # F-017 of the Terms and Conditions has been updated in response to this question.

Q33: Under C.3 PERFORMANCE TERMS AND CONDITIONS section e. “All AIP Designers are required to attend symposiums to be scheduled, when needed…” What is the average duration of these symposiums, how often do they occur and are they always held in Philadelphia at the U.S. Mint?

A34: Historically, symposiums have occurred every 2-3 years and last for 2 to 3 days. More recent symposiums have been held at the United States Mint at Philadelphia, but future symposiums may be held at other locations including, but not limited to, Washington, DC.

Work sample requirements or corrections

Q35: I sent my completed AIP application and images on Sept. 30. I had attached 10 images of my work but now wish to make a correction with my submitted Image #5 only. Please advise with the best way for me to swap out the original image with a replacement image.

A35: Please resubmit your application using an alternate email address. Your former application will be invalidated once your resubmitted application is received.

Q36: How would I go about swapping out some of my images on my application to show them translated into Illustrator Vector images, as well (…which I have already done with many of my original designs/paintings for reproduction purposes)?

A36: Please resubmit your application using an alternate email address. Your former application will be invalidated once your resubmitted application is received.

Q37: I recently applied to the United States Mint Artistic Infusion Program, and upon receiving my application confirmation, I realized one of my sample images did not attach. What should have been upload as “File Nine” is attached to this email.

A37: Please resubmit your application using an alternate email address. Your former application will be invalidated once your resubmitted application is received.

Q38: I am working on my application for the AIP program. I have a question about the images that I am about to upload. I know that you are asking for individual jpgs to be under 20 MBs each. Do you have any requirements as to the dimensions or the resolution size for each image?

A38: There are no requirements regarding the dimensions or resolutions of work sample images.

Q39: Could you please inform me if the images needed to be submitted for the application are personal artwork or designs proposals for the US MINT?

A39: Submitted images should be samples of your work as an artist, and do not need to be design proposals for the United States Mint. Guidance on work samples can be found under Section L.2 of the Terms and Conditions.

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